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Date:
July 13, 2022
Time:
All Day
Location:

Cliffview Manor Community Room

Address:
Easthampton, MA 01027
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Housing Authority

Wednesday, July 13, 2022


ROLL CALL

PUBLIC SPEAK

MINUTES OF REGULAR MEETING HELD JUNE 8, 2022 

FINANCIAL REPORT:  AS OF MAY 31, 2022

CHECKING ACCOUNT                        $308,504.66 (EARNING 0.20% ON BALANCES OVER $2500 ESB) CHECKING ACCOUNT      $         50.00 (WESTFIELD BANK)

M.M.D.T                                                  $   1,468.40

CD -                                                         $  25,083.66(EARNING 0.45% ESB)

CD -                                                         $134,705.82 (EARNING 0.45% ESB)

CD -                                                         $165,275.86 (EARNING 0.45% ESB)

CD -                                                         $  18,459.37 (EARNING 0.10% WSTFLD SAV)

CD -                                                        $  32,705.87 (EARNING 0.10% WSTFLD SAV) TOTAL      

                                                              $686,253.64

OLD BUSINESS:

1. DIRECTOR RESCHEDULED ANOTHER MEETING WITH BOARD MEMBER MARY CHURCH FOR JUNE 24, 2022 AT 10:30 AM  TO EXPLAIN CAPITAL IMPROVEMENT PROJECTS (CIP)

2.   PROCESS OF UPDATING THE TENANT HANDBOOKS

NEW BUSINESS:

1. CHANGE OF DAY BOARD MEETINGS TO BE HELD – BOARD MEMBER MARY CHURCH REQUESTED

2.   DHCD ANNUAL AUP (AGREED UPON PROCEDURES) – JULY 14, 2022

3. #0870078 NEW DOORS PHASE III AT CLIFFVIEW MANOR STARTED WEDNESDAY, JUNE 15, 2022

4.  BOARD APPROVAL FOR CHANGE ORDER #3 ON PROJECT #087078 CLIFFVIEW PHASE III DOORS, THRESHOLDS NEEDED, NOT IN THE SPECS OR BID PACKAGE. $2,675.00

5. #087084 PORCH PARTITIONS WORK SCHEDULED TO START JULY 5, 2022 AT SUNRISE MANOR

6.   EHS RECEIVED ARPA (AMERICAN RESCUE PLAN ACT) FUNDS FOR AN EXTRA YEAR OF FUNDING IN THE AMOUNT OF $206,407.00

7. EHA WAS SELECTED TO RECEIVE ADDITIONAL FUNDING FROM ANOTHER ROUND OF ARPA TO UPDATE THE FIRE PANELS AT SUNRISE MANOR & CLIFFVIEW MANOR OF $468,125.00

8. PHN 2022-09 UPDATES TO DHCD PERFORMANCE MANAGEMENT REVIEW (PMR) FOR 2022 CYCLE

9.  PHN 2022-10 REVISED PMR MAINTENANCE METRICS

10. BOARD’S PROCESS FOR RECEIVING A TENANT’S COMPLAINT

11. LOCAL TENANT ORGANIZATION (LTO) VOTING TOOK PLACE JUNE 25, 2022

REPORT OF THE EXECUTIVE DIRECTOR:

1.   NEW MAINTENANCE PERSON STARTED JULY 5, 2022

2. TENANT MEETING AT CLIFFVIEW MANOR JUNE 22, 2022 – 26 TENANTS ATTENDED (90 UNITS)

3. COPY OF NOTICE SENT TO ALL TENANTS REGARDING LOCAL TENANT ORGANIZATION (LTO)- RECOMMENDED BY DHCD DUE TO THE NEGATIVE FEEDBACK BEING RECEIVED FROM TENANTS BY THE HOUSING OFFICE

4. 2022 DHCD ANNUAL UNIT INSPECTION COMPLETED AT SUNRISE MANOR JUNE 14, 2022 – D. WALKER

5. TENANT LETTER RECEIVED BY EHA REGARDING LTO OUTREACH – SUNRISE MANOR

6. TENANT FAMILY MEMBER LETTER RECEIVED BY EHA REGARDING LTO OUTREACH – SUNRISE MANOR

7.   EMAIL FROM TENANT – LTO OUTREACH

8.   THANK YOU NOTE FROM THE KNITTING CLUB – CLIFFVIEW MANOR

9. THANK YOU NOTE FROM TENANT REGARDING YARD WORK COMPLETED BY MAINTENANCE SUPERVISOR – SUNRISE MANOR

10. PRESENTLY 5 VACANCIES AT #667

11. PER LTO REGULATIONS/DHCD; OFFICERS OF LTOS DO NOT HAVE TO BE TENANTS IN GOOD STANDING

12. EHA RECEIVED MORE TOWELETTES SURFACE CLEANER AND GLOVES FROM FEMA COVID-19 RESPONSES JUNE 3, 2022

13. DIRECTOR TAKING LHA GOVERNANCE TRAINING: WORKING EFFECTIVELY WITH YOUR BOARD AND OML COMPLIANCE THURSDAY, JULY 14, 2022. CHAIRPERSON BETTY BURNHAM HAS ALSO SIGNED UP.

14. WMEDA MEETING WITH SENATOR VELIS REGARDING CHAMP JUNE 15, 2022 WAS A SUCCESS

15. BIKE RACKS TO BE INSTALLED AT DICKINSON COURT AND CLIFFVIEW MANOR IN JULY 2022

MOTION TO SIGN AND ACCEPT THE JULY 13, 2022 WARRANT MOTION TO ADJOURN

DEBORAH WALKER, SECRETARY


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