Barbara LaBombard, MMC/CMMC
City Clerk, Clerk to the City Council, Records Access Officer
(413) 529-1400, ext. 460
(413) 529-1417 fax
MaryAnn Giza, Assistant City Clerk
PLEASE USE THE EMAIL ADDRESS firstname.lastname@example.org if you are emailing with an election related question.
DUE TO COVID-19, our office is not open for walk-in business. We are, however, open and are able to provide curbside service upon request. Office hours are Monday - Thursday 8 a.m. to 5 p.m. We are closed on Fridays. Please call 413-529-1400, ext. 460 or email email@example.com with any questions. For answers to some common requests, see below:
Marriage Intentions: You may apply for your marriage license by appointment (both to apply and to pick up the license). Please call or email to make an appointment.
Birth, death or marriage certificates and tag sale permits: All may be paid through this website on line (see below). You may also mail in a request, or drop off payment in the drop box. You can also call and we'll make up the document and you can arrange for a time to pick it up.
Business Certificates: Complete the business certificate & addendum forms (below under forms and documents). Mail or drop off the forms, plus payment ($40) and a copy of your driver's license. Please include your phone number and email address. The certificate will be mailed to you.
Dog Licenses: See below for what is required. You can mail or drop off your request in the drop box at 50 Payson Ave. Please include a letter sized, stamped and self-addressed envelope.
Hunting & Fishing Licenses: Please call 413-529-1400, ext. 460. Your license can be made up for you to stop by and pick up/pay for.
Monday - Thursday: 8 a.m. to 5 p.m.
The City Clerk's Office is located at 50 Payson Avenue, Easthampton on the first floor. The office houses the city's vital statistics (birth, death and marriages). You may apply for a marriage license in the clerk's office. Other commonly issued items include: dog licenses, tag sale permits, business certificates, raffle & bazaar permits, and hunting and fishing licenses.
The City Clerk's office administers all elections in the City of Easthampton.
VITAL RECORDS: Certified copies of birth, marriage or death records are $10.00 each. Requests can be made in person, through the mail or on-line (see link below). If requesting through the mail, you may send a letter, or use one of the following forms:
Genealogy researchers are welcome during regular office hours. Especially if you are coming a distance, please feel free to contact the office by email or phone ahead of time to confirm office hours and record availability.
The City Clerk's office, in accordance with state law, also administers the annual city census. The census is mailed each year in early January. Please return your form as soon as possible so that your address and voter status are kept up to date.
The City Clerk serves as clerk to the City Council and the office maintains all City Council and past Town Meeting records. Easthampton changed from a town to a city form of government on April 1, 1996.
2021 Hunting and Fishing Licenses are now available in the City Clerk's Office.
Payment is by cash or check only.
All hunting and fishing licenses and stamps are now issued through an on-line licensing system. The Easthampton City Clerk's Office is an authorized license agent with the ability to issue licenses through the on-line program if you do not have computer access or prefer to pay cash or by check. Our office is also able to issue recreational salt water permits, wild turkey and black bear hunting permits.
2020 Street Lists are now available for purchase. The books are $20.00 each.
2021 Dog Licenses are now available: Dog licenses can be mailed, or if you call ahead (413-529-1400, ext. 460) we can prepare your dog's license and have it ready for pick up at the municipal building. Rabies vaccination expiration date and spaying or neutering proof will be required if we don't already have it on record.
Massachusetts General Laws require all dogs over 6 months old to be licensed; the licensing year in Easthampton runs from April 1st to March 31st. The cost is $10 for a neutered/spayed dog and $15 for an unspayed or unneutered dog. Please provide rabies vaccination and spaying/neutering (unless we already have the information on file).
A mail-in dog license form can be found on the bottom of your annual census form or through the following link. Please a letter-sized envelope with your request. Follow the instructions printed on the top of the form to have your dog's license mailed to you. If you don't have your census form, Click here for the dog license renewal form.
TAG SALES: Tag sale permits are required in Easthampton. Permits cost $5.00 for one day or two days in a row (a weekend). PLEASE plan ahead, because city offices at 50 Payson Avenue are CLOSED on Fridays. Click here to get the garage/tag sale application form. Bring the completed form to the City Clerk's Office to receive your permit.
The Easthampton City Clerk’s Office is where you’ll find:
- Voter registration and election information
- Voter registration form
- Click here to register to vote on-line: www.sec.state.ma.us/ovr/
- Click here to check your voter status: www.sec.state.ma.us/VoterRegistrationSearch/MyVoterRegStatus.aspx
- Where do I vote?
- Census information
- Local Vital Statistics
- Dog licenses (see above for dog license form)
- Burial Agent
- Hunting and fishing licenses
- Marriage licenses
- Street listings
- Notary Public
- Town meeting & city council records
- Business certificates: Click HERE for current year's certificates listed by business name
Click HERE for current year's certificates listed by date of filing
- Tag sale permits (see above for tag sale permit application)
- Raffle & Bazaar information
- Manhan Rail Trail information
John Mason, Director of Park and Recreation
(413) 529-1440 voice
(413) 529-1436 fax
Monday – Friday
8:00 am – 4:00 pm
The Parks and Recreation Department is responsible for the operation of the two city owned cemeteries – Brookside Cemetery and East Street Cemetery.
All interments, both full body and cremains, are coordinated with us through funeral directors in the area.
Grave lots may be purchased on a space available basis by contacting us during business hours.
The Building Department is working to expedite applications as fast as possible given the current circumstances. If you have any questions about your permit status or questions regarding inspections please email firstname.lastname@example.org
(413) 529-1400 x402 voice
(413) 529-1433 fax
Zoe Ingram, Principal Clerk
Office Hours: 1:00pm - 5:30pm
If you would like your permit MAILED to you, please send your application with a self-addressed and stamped letter-sized envelope.
PLEASE INCLUDE THE EMAIL ADDRESS YOU WOULD LIKE THE PERMIT TO GO TO ON ALL APPLICATIONS.
Forms and Documents
It is the responsibility of the Inspection Services Department to ensure that buildings in our municipality are safe and comply with Massachusetts regulations. This is accomplished through inspections performed on both residential and commercial properties, new and existing. Most of our inspections are created through the issuance of permits. A permit for either new construction or remodeling of a structure affords us the opportunity to inspect to assure all codes are being complied with, and the structure's integrity meets or exceeds all regulations.
Other Inspection Services
Massachusetts General Laws, Chapter 55, Section 26 requires local election officials to post campaign finance reports on their muncipal website if the report discloses activity (receipts, expenditures or liabilities) of $1,000 or more during a reporting period. As of 2018, all campaign finance reports (even if under the $1,000 threshhold) have been posted.
Note: Effective as of 2015, Mayor campaign finance reports are filed with the state Office of Campaign and Political Finance. To view those reports, go to Mayoral Reports & Candidates.
Hetal Patel, Assistant Auditor
(413) 529-1400 voice
(413) 529-1417 fax
Monday – Thursday
8:00 am – 5:00 pm
We have received many questions regarding revenue received related to marijuana sales, click the link below for details (This will be updated periodically)
The City Auditor’s Office is responsible for maintaining accurate financial records; preparing monthly financial statements for the City; performing internal audits of the City and School Department; preparing reports and providing financial data as required under Mass. General Law, GASB and UMAS relative to finance and accounting thoughout the year and for the end of the fiscal year, which must be submitted to the Department of Revenue, Division of Local Services and the Independent Outside Auditing Firm.
The Auditor along with the Assistant Auditor is appointed by the City Council.
The Auditor’s Office is also responsible for processing the warrants for the accounts payable and payrolls of all City Departments including the School Department. The Auditor’s Office also records all revenue received along with all grants, gifts and all other special revenue funds received by the City. The Auditor’s Office also records all Trust Funds and Fixed Assets. The Auditor’s Office must also work very closely with the Treasurer’s Office, Tax Collector’s Office and the Assessor’s Office.